Knowledgebase: Office 365
Create send delay for all emails
By creating a rule for delay outgoing message, it gives you an opportunity to make changes or cancel them if it's within the delay you create.

  • Instructions in this article apply to Outlook 2019, 2016, 2013, 2010, and 2007
You can delay the delivery of all messages by up to two hours by creating a rule.
  1. Go to the File tab.
  2. Go to the Info tab and select Rules and Alerts.
  3. In the Rules and Alerts dialog box, go to the Email Rules tab and select New Rule.
  4. In the Rules Wizard Step 1: Select a template, go to the Start from a blank rule section, select Apply rule on messages I send, then click on Next.
  5. In the Step1: Select condition(s) list, select the check boxes for options that you want to apply to send messages. To apply a delay, send to all messages, clear all the check boxes. Then click on Next.
  6. If you cleared (unchecked) all the check boxes, a confirmation box appears. Select Yes to apply the rule to all sent messages.
  7. In the Step1: Select action(s) list, select the defer delivery by a number of minutes check box.
  8. In the Step 2: Edit the rule description (click an underlined value) box, click the underlined phrase a number of.
  9. In the Deferred Delivery dialog box, enter the number of minutes you want to delay emails before they are sent. The maximum is 120 minutes (2 hours). Then select OK.
  10. In the Rules Wizard, select Next.
  11. Select any exceptions, then select Next.
  12. In the Step 1: Specify a name for this rule text box, type a descriptive name.
  13. Select the Turn on this rule check box.
  14. Select Finish.
  15. In the Rules and Alerts dialog box, select OK to apply the changes.
  16. When you select Send for any email, it is stored in the Outbox or Drafts folder where it waits the specified amount of time before being sent.

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