Knowledgebase: Office 365
Create Email Signature in Outlook

This article shows how to create and set up client-side email signatures in Outlook 2019 and 2016. Setting up an email signature in Outlook is easy and convenience. Also, user can create more than one signature for their usage and other email account too. To set up email signature in Outlook 2019, simply follow these steps:

  1.  In Outlook email client, click File > Options > Mail.
  2.  Then, in the Outlook Options window under Mail tab, click Signatures… in the Compose messages section.


Note: You can also access Signatures by opening a New Email message, then clicking Signature in the Include group and again Signatures.


  1.  In the Signatures and Stationery window, click New to create your Outlook signature. Type a name for your signature.
  2.  In the Edit signature section, create your signature block. Use available formatting tools.
  3.  In the Choose default signature section, specify which email account should get the signature (applies if you use more than one email account), and whether add it to new messages and/or replies/forwards. If all settings are ready, save changes by clicking OK.
  4.  To check if the signature works correctly, open a new email message. The signature should already be there.


Note: If you didn’t select your signature as a default one, then you need to add it manually every time you write a new message. You can add your signature from the Signature button in the Message ribbon.


Outlook editor offers rather basic formatting tools. If you are not satisfied with the effects they provide, you can use free email signature generator to generate a ready-to-use signature template. It helps you to create email signature easily. After adjusting the template to your need, simply copy/paste it to Outlook editor (see step 4).

If you are creating more than one signatures for an email account with applies to new messages, you have to select email signature for your particular email manually.

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